A guest list residents keep themselves.
Homeowners add one-day, multi-day, regular and vendor guests, and party lists of up to 300 names. Each guest gets a PIN and a QR pass. A renter’s guests wait for the owner’s OK.
For security companies & gated communities
Every visitor expected.
Every shift accounted for.
Pimsware HOA Gate Only gives your officers one console for the guest list, calls and the visitor log, and gives residents a simple way to tell the gate who’s coming. Run one community or every community you guard.
- Guests arrive with a PIN or QR pass
- Officers call residents through the system
- Shifts, incidents and hours in one place
Gate Only pricing
$1.00
per home per month
Every community you run, one account
$125/month minimum
Need the whole HOA?
Violations, requests, voting and more: see full HOA management.
Faster at the arm
Expected guests are found in seconds by name, plate or pass.
Fewer calls to the booth
Residents add guests themselves, any time, from their phone.
Clear records
Every entry, shift and incident is written down, with who and when.
Built for staffed gates
What your officers need.
Nothing they don’t.
Officers work on any tablet or phone, and can install the console like an app. No gate hardware to buy or wire up.
A console built for the booth.
Officers search by name, plate, home or PIN, scan passes with the tablet camera, see who’s expected today, and record every decision in a few taps.
Calls without personal numbers.
For an unexpected visitor, the officer taps Call. The gate phone rings, then connects to the resident, who sees the community’s number. The call is noted on the visit.
Posts, shifts and handoffs.
Schedule shifts by post, see who’s on duty, and catch late or missed shifts. Officers keep a shift log, report incidents with photos, and leave a note for the next officer.
Hours ready for payroll.
The timesheet shows each officer’s hours, late starts and missed shifts for any pay period, with every shift behind it. Download it as a spreadsheet.
A visitor log you can stand behind.
Every arrival, decision and override is kept, with plate photos when needed (plates only, never IDs). Old visits are cleared on the schedule you set.
FOR RESIDENTS
Let residents plan
Let residents plan
for the people they welcome.
Homeowners and renters add guests from the resident portal before they arrive, and can text the pass straight to the guest. Owners approve their renters’ guests, or tell the gate it doesn’t need to ask.
- Guests, vendors, regular visitors and party lists
- Plates, hours and instructions for the officer
- A text when a guest arrives, if they want one
FOR SECURITY COMPANIES
Every community you guard,
Every community you guard,
in one account.
Add each community you’re contracted for. Give an officer every community or just the ones they work, and have supervisors schedule, review incidents and run reports across all of them.
- Communities, staff and roles under your company name
- Emails and the resident portal say the gate is run by you
- Gate activity, guard hours and timesheet reports across communities
Who is Gate Only for?
Security companies that staff gates for several communities, and gated communities that want visitor access without full HOA management. It’s the same Pimsware HOA, with the gate tools only.
What does it cost?
$1 per home per month, with a $125 monthly minimum per account. A security company pays one bill for all the communities it runs. Communities over 300 homes can ask us for a quote.
Do we need new gate hardware?
No. Pimsware HOA is for staffed gates. Officers use a tablet or phone at the booth; there’s nothing to wire into your gate arms or keypads.
Do officers photograph IDs?
No. Officers can photograph license plates when needed, never driver’s licenses or other IDs. Visit details are cleared after the retention period each community sets.
Can we move up to full HOA management later?
Yes. Switching a community to full management adds violations, requests, architectural review, voting, documents and QuickBooks balances. Its gate data stays as it is.
Let’s move your business forward
See it with your own gate in mind.
We’ll walk through the guard console, resident guests and shift scheduling, and talk about the communities you run.